文件和记录控制程序(中英文)

文件和记录控制程序(中英文)内容摘要：

shall fill in revision status on the Document Release/ Withdrawal Sheet so as to control the revision status of released files and prevent from misusing. 有关人员所使用文件严重破损而影响使用时，持有者提出口头申请，经 德信诚 培训网 更多免费资料下载请进： 好好学习社区 体系工程师同意后，才可向文控室以旧换新。 新发的《质量管理手册》、《环境管理手册》和程序文件的分发号要与交回的保持一致，使用者要确保文件保持整洁、清晰。 When document used by personnel concerned is seriously damaged and affects using, the holder shall make verbal request, after consent of ISO specialist and then replace old document with new one from Document Control Office. The issue No. of new Quality Control Manual, Environmental Management Manual and procedure files shall be in line with that of returns. In addition, the user shall keep documents tidy and clear. 受控文件如有丢失，文件持有者应及时报告文控室，并申请补发，经管理者代表批准后，由文控室办理补发手续。 In case that a controlled document is lost, document holder shall report to Document Control Office in time and apply for reissue. After approval of management representative, the Document Control Office will handle the reissue 为了文件得到有效控制，各职能部门需指定一名人员负责文件的接收、管理和控制。 收到文件时应在“文件接收登记表”上进行登记，同时各部门应相应做好本部门的文件控制工作。 Each functional department is required to appoint a person to see to documents’ receiving, management and control in order to control documents effectively. When receiving a document, he/she shall record on the Document Receiving Registration Form, and each department shall implement document control accordingly. 德信诚 培训网 更多免费资料下载请进： 好好学习社区 采用电子档发放的文件，加盖相关印章后，由文控员存放在公司内部局域网 Datacenter/HRD/public 相应的文件夹内，相关人员可以在电脑上阅读文件。 Stamp the Efiles or Edocuments and put into Datacenter\HRD\public relevant folders by file controller! 文件和记录的修订、换版和作废 Revision, update and cancellation of documents amp。 records 文件修订时，由文件更改提出者或部门提出申请，并在“文件修订申请单”中填写修订条款、内容及原因。 Revision of document shall be applied by its alternation raiser or department and fill out terms, contents to be revised and cause in Document Revision Requisition. While under examination and verification of ISO Commissioner and approval of management representative, Document Revision Requisition shall be submitted to Document Control Office. 文件修订批准后，若是《质量管理手册》、《 EHS 管理手册》及所包含的程序文件，由文控室统一收回，由文控室进行修订换页或划改。 换页后或划改好后再由文控室发给持有者，与此同时，文控室在“修改记录”中填写修订内容。 对于其它文件也由文控室统一收回，由文控室组织部门修订，进行换页或划改，修订并经审批后再由文控室发给持有者。 After approval of documents’ revision, Quality Control Manual, EHS Management Manual and procedure files included to be revised shall be called back, revised, changed page or corrected by Document Control Office, and the Document Control Office shall deliver them to holder after pagechanging or correcting while fill in revision content on 德信诚 培训网 更多免费资料下载请进： 好好学习社区 Revision Record。 revision of other documents are the same as above. As to drawing revision, it shall be, after the approval of Technology Dept. manager, called back by the Document Control Office for revision and then reissued to holder. 文件经多次修订或需大幅度修订时，对《质量管理手册》、《 EHS 管理手册》和质量程序文件进行换版。 新版发布时，旧版本即被废除。 《质量管理手册》、《 EHS 管理手册》新版发布时，还要在《质量管理手册》、《 EHS 管理手册》的“颁布令”中声明废除旧版本。 其它质量文件新版发布时，旧版本即被废除。 When a document needs several times or large scale revision, Quality Control Manual, Environmental Management Manual and quality control files shall be updated to a new version. The old version shall be cancelled upon the issuance of new one. Declaration of the old version cancellation shall be made on “issuance order” for Quality Control Manual, Environmental Management Manual. As to other quality documents, the old version shall be cancelled as soon as the new one is issued. 采用电子档发放的文件，由文控员在 Datacenter/HRD/public 更新修订的文件，“作废”的文件统一存放在“作废文件夹”内。 All the Efile or Edocument。 only revised by file controller and put into the Datacenter\HRD\public。 “Invalid” documents all put into “invalid documents” folder。