英语专科毕业作业繁忙商务人士的个人时间管理personaltime(编辑修改稿)

英语专科毕业作业繁忙商务人士的个人时间管理personaltime(编辑修改稿)内容摘要：

ectively and to do so simply with a little selfdiscipline. Since Personal Time Management is a management process just like any other, it must be planned, monitored and regularly reviewed. In the following sections, we will examine the basic methods and functions of Personal Time Management. Since true understanding depends upon experience, you will be asked to take part by looking at aspects of your own work. If you do not have time to this right now, ask yourself, why not? Current Practice What this article is advocating is the adoption of certain practices which will give you greater control over the use and allocation of your primary resource: time. Before we start on the future, it is worth considering the present. This involves the simplistic task of keeping a note of how you spend your time for a suitably long period of time (say a week). I say simplistic since all you have to do is create a simple table, photocopy halfadozen copies and carry it around with you filling in a row every time you change activity. After one week, allocate time (start as you mean to go on) to reviewing this log. Waste Disposal We are not looking here to create new categories of work to enhance efficiency (that es later) but simply to eliminate wastage in your current practice. The average IEE Chartered Engineer earns about 163。 27,000 per annum: about 163。 per hour, say 163。 1 every 5 minutes。 for how many 5 minute sections of your activity would you have paid a pound? The first step is a critical appraisal of how you spend your time and to question some of your habits. In your time log, identify periods of time which might have been better used. There are various sources of waste. The most mon are social: telephone calls, friends dropping by, 13 conversations around the coffee machine. It would be foolish to eliminate all nonwork related activity (we all need a break) but if it39。 s a choice between chatting to Harry in the afternoon and meeting the next payrelated deadline... Your time log will show you if this is a problem and you might like to do something about it before your boss does. In your time log, look at each work activity and decide objectively how much time each was worth to you, and pare that with the time you actually spent on it. An afternoon spent polishing an internal memo into a Pulitzer prizewinning piece of provocative prose is waste。 an hour spent debating the leaving present of a colleague is waste。 a minute spent sorting out the paperclips is waste (unless relaxation). These types of activities will be reduced naturally by managing your own time since you will not allocate time to the trivial. Specifically, if you have a task to do, decide beforehand how long it should take and work to that deadline – then move on to the next task. Another mon source of waste stems from delaying work which is unpleasant by finding distractions which are less important or unproductive. Check your log to see if any tasks are being delayed simply because they are dull or difficult. Time is often wasted in changing between activities. For this reason it is useful to group similar tasks together thus avoiding the startup delay of each. The time log will show you where these savings can be made. You may want then to initiate a routine which deals with these on a fixed but regular basis. Doing Subordinate39。 s Work Having considered what is plete waste, we now turn to what is merely inappropriate. Often it is simpler to do the job yourself. Using the stamp machine to frank your own letters ensures they leave by the next post。 writing the missing summary in the latest progress report from your junior is more pleasant than sending it back (and it lets you choose the emphasis). Rubbish! Large gains can be made by assigning secretarial duties to secretaries: they regularly catch the next post, they type a lot faster than you. Your subordinate should be told about the missing section and told how (and why) to slant it. If you have a task which could be done by a subordinate, use the next occasion to start training him/her to do it instead of doing it yourself – you will need to spend some time monitoring the task thereafter, but far less than in doing it yourself. Doing the Work of Others A major impact upon your work can be the tendency to help others with theirs. Now, in the spirit of an open and harmonious work environment it is obviously desirable that you should be willing to help out – but check your work log and decide how much time you spend on your own work and how much you spend on 14 others39。 . For instance, if you spend a morning checking the grammar and spelling in the training material related to you last project, then that is waste. Publications should do the proofreading – that is their job。 they are better at it than you。 you should deal at the technical level.。 The remaining problem is your manager. Consider what periods in your work log were used to perform tasks that your manager either repeated or simply negated by ignoring it or redefining the task, too late. Making your manager efficient is a very difficult task, but where it impinges upon your work an。